Purchase Order
Create and manage purchase orders
By
AnyDB
The Purchase Order template in AnyDB is a structured and visually formatted document used to create, manage, and track company purchase orders. It supports itemized product entries, cost calculations, shipping preferences, and approval workflows—making it ideal for finance, procurement, and operations teams looking to streamline purchasing.
Suitable for
Description
This template allows users to generate professional purchase orders by filling in standardized fields like PO number, business name, shipping method, issue date, and delivery terms. It includes itemized product listings with descriptions, quantities, unit prices, and calculated totals. The template also supports selectable shipping and payment terms, dynamic tax calculation, subtotal and grand total computation, and space for authorized signatures.
A badge displays the selected payment terms for quick reference, and locked formula fields automatically update tax and total costs based on item data.
Key Data Stored
- PO Number – Unique identifier for the purchase order
- Business Name and Address – Issuer's details for the PO
- Company Logo Upload – Optional field for branding
- Shipping Preferences – Carrier and requested shipping method (selectable options)
- Issue Date and Estimated Receive Date
- Itemized Product Rows – Includes Product ID, Description, Quantity, Unit Price, and Line Total
- Tax Rate – Dynamic tax applied to subtotal
- Subtotal, Tax, and Total Amount – Auto-calculated
- Payment Terms – Selectable from options like Net 30, Net 60, EOM, COD, etc.
- Approval Signature Field – Digital signature box for approval
- Visual Formatting – Bold titles, shaded column headers, barcode styling for PO number
Business Use Cases
- Procurement Processing – Generate consistent and trackable purchase requests for vendors
- Finance Reconciliation – Align purchase records with invoices and payments
- Operations Planning – Ensure product orders are clearly defined and approved before shipment
- Audit & Compliance – Maintain a formal record of orders with signature tracking
- Vendor Management – Standardize order communication with suppliers
Why This Template is Powerful
- All-in-One Purchase Record – Combines supplier details, shipping terms, product info, and totals in one sheet
- Dynamic Calculations – Automatically computes subtotals, tax, and total amount
- Selectable Fields – Supports dropdowns for carriers, shipping speed, and payment terms
- Approval Workflow Ready – Signature field allows formal validation and internal control
- Visually Professional – Polished formatting suitable for exporting and sending directly to vendors
This template transforms manual purchase tracking into a consistent, professional, and automated process—empowering teams to manage buying with accuracy and accountability.